Set default PDF export preset
When saving as PDF the preset is always set to Illustrator standard and you have to manually use the drop down menu to choose the standard you need.
Most designers use always the same standard. I work for example in preprint and have to select X1a. It sucks to have to select this for every dingle file dozens of times a day.
Other designers struggle there as well and send us constantly PDFs that are not X1a because of this. They forget about the selection.
To ease up regular work flows it would be very handy to save this setting as a default.
Rick Wallace commented
Dave... some of us out here are under enormous pressure and work 10-16 hours days in a constant rush. It's not a matter of selecting the nuances of a creating pdf like resolution and cropmarks/bleeds.. its just getting a client a proof fast and then moving to the next of 30+ waiting jobs. I have custom presets established for the final pdf, its the 2-10 pdfs it might take before the job is approved thats an issue. As I have had said I would really like to have a "quick-pdf" on the tool menu that creates and saves a pdf to the desktop from whatever artboard I'm on. I seem to remember Pagemaker having this 15 years ago. May not sound like a big deal to hit command-option-s, pull down pdf, then pull down a pdf preset and hit enter - but add that up 70 times a day times a week. And if you don't pull down the preset properly you'll create a default pdf that is just SIZE STUPID. I showed in another feature wanted thread that ai will create a pdf MUCH larger than the combined elements in the ai. How the heck can 28megs of images and two lines of copy equal a 52meg pdf? We need a fast pdf option.
Casual users and users in an agency setting that spend 1/3 of the day yucking it up with colleagues or riding a segway across the office while shooting hoops just won't understand this thread. The programmers fall into this category also... let them live a week in my shoes and they'll get it. )
Andor Mate commented
I think Dave missed the point. When you name a preset all it does is add another name to the list of presets to choose from. The problem, what people are asking for, is that we be able to choose the default preset that the Acrobat window opens to. Unless I'm mistaken currently you cannot select the a preset and have acrobat always open with that preset selected.
Not sure if anyone has added this info. When you save a file as a pdf, set up all the settings you wish and then click the icon in the upper right corner. You will be promoted to name this file setting and then after that it's just a quick selection in the preset dropdown and no more messing with settings every time.
Rick Wallace commented
I send an average of 56 pdfs a day all week, often more. This needs to addressed. And I still think that a 'QUICK PDF" button would be even better... I think Pagemaker had this... i.e. you are working on a job, click a PDF icon in the tool palette and a PDF is automatically saved to the desktop.
Could someone from Adobe comment and tell us if this will ever be possible, so we can stop looking for a solution if it will never be possible.
TT Kiker commented
This has the potential to be a considerable time-saver.
Yes. This is a much needed fix. Please Abobe....
Bruce Leasure commented
"I have searched and found the answer you can set default preset to save files in desired PDF format.
GO to Edite - Adobe PDF presets and create custom presets for yourself. "
This isn't really what this thread is requesting. I think we all know we can create custom PDF presets. This thread is about having an option to make one of our custom presets the DEFAULT preset. Then, when saving as a PDF from Illustrator, "Dave's Custom PDF Preset" would be pre-selected instead of the canned preset that comes with Illustrator, [Illustrator Default], that preserves all Illustrator editing capabilities.
I have searched and found the answer you can set default preset to save files in desired PDF format.
GO to Edite - Adobe PDF presets and create custom presets for yourself.
It appears there isn't any answer from Adobe itself, yet. Until it comes, below method might work for some of you.
You may create an action and assign a shortcut to it. The action may simply be a save as action, which will save the document to a specific folder with the name of the original document (assuming your work would already be saved as .ai copy). Trick here is, you won't interrupt the action to name the document. Therefore the action will go ahead and create a pdf copy of your file, with the same name of .ai copy of it, with the pdf presetting that you save the action with, to the specified folder (this folder will always be the same). You later go to the folder and pick up your files and move it to the necessary folder. I do this when converting multiple files to pdf with the same presetting. With one shortcut, the pdf is done! It's just not in the folder I want it to be, but it's easier to move them later than saving them manually.
There is a glitch with this method, though. For some big and complicated artworks, i have experienced some file corruptions which had been fixed after i manually pdf saved them.
Hope this helps to some of you. Cheers!
I haven't seen any updates on this. I haven't seen any way to create an action for this. It should be simple to do (InDesign incorporated it long ago); I'm not sure why it wasn't done long ago.
Any updates on this?
Karel Schoonejans commented
I think you can make an action for it.
Yup. That should have been there a long time ago…
Agree. It would be great to be able to change the default option at the very least--or have a key-command "Export" option with ONE interface to verify setting, filename and location. We are constantly generating lo-res PDFs to email for review and approvals. Currently we: 1. "Save a Copy" (command-option-S) 2. Edit the filename to remove the word "copy" 3. Choose "PDF" from drop-down menu 4. Click "Save" 5. Choose "Smallest File Size" from the drop-down menu. That's a lot of steps, and a bummer of a productivity suck. :( Wish it could be like Print Presets: command-P, choose your preset, done! Boom.
Justin Masuga commented
I always use the same settings but it's not the Illustrator default. It would be really great to be able to set the default to whatever I wanted. I use a custom PDF settings profile.
Still waiting to see if this happens, would make my day a lot smoother :)
Does anyone know if they have changed this yet???? You're all right — it's infuriating how many useless bells and whistles they have thrown into Illustrator and they can't give us this very important work flow reduction feature. So frustrating to have to constantly change from the ridiculous "Illustrator Default" PDF preset. Illustrator has gotten so bad that I use InDesign to do many things I used to do in Illustrator. And I go back to the very first version of Illustrator!
This is a feature or setting well over due.
Yes. I primarily use one custom setting. Def need this! This should have been a no-brainer long time ago.